How can you expect your clients to take your business seriously if your invoices don’t look professional? An invoice is the last impression you make on your customer. Why not close the deal with a professional, free, and easy-to-use invoice template?
A professional invoice is critical to the credibility of your company, not only for your clients to pay you on time, but also for them to call you back for future business. If the customer doubts the credibility of their invoice, they may not send a payment before the deadline they requested, hurting their results. The task of invoicing can be daunting, but it is simplified by using a template appropriate for your industry. So how can you find the right template for your business and save money at the same time?
First, you need to identify what your template needs. At a minimum, your invoice should include certain items, such as your business name and address, customer contact information, a description of the services provided, and the agreed-upon cost for the services you provide. More advanced invoices can include your company logo, payment terms, and a breakdown of the goods and services provided.
Once you have an idea of what you need, it will be easier to narrow down your options. Most software packages offer templates, but the software can be quite expensive. Templates can also be purchased individually online. But as a small business owner, you know that running a business is expensive and you want to cut costs whenever you can. The Internet is packed with tools to help you run your business, including free invoice templates.
An invoice with all the necessary items can be easily created using one of the convenient and free online invoice templates. Invoice types can include an invoice for a particular service, labor and materials invoice, proforma invoice, and more. Free templates are generally available in a variety of formats that you probably already have on your computer, such as HTML, Microsoft Word, Microsoft Excel, or PDF. Some free templates include time-saving features such as auto-calculation for easy calculation, generic logos or options to add your own logo, automatic date stamping, and easy drop-down menus to select items or services to personalize your invoice.
Lastly, you will need to consider the production of your template. Depending on your industry, you should choose the best invoice that suits your needs. For example, you can use an invoice template that you electronically personalize and print from the comfort of your office before sending it to your client. Or perhaps, the invoice will be sent electronically by email. Or you may require a handwritten invoice form that your technician can complete in the field. Your business most likely requires a combination of these. Using a template can ensure that your company’s branding and design are consistent.
Your invoice is your last statement about the value and quality of your work. Make it professional and credible – Make sure your clients have the confidence to work with you again and recommend your company to others.